Assistant Manager – Vendor Management | Onsite, Noida | Open to India-based candidates only

On-site
- NOIDA, Uttar Pradesh, India

Own vendor payment coordination and stakeholder alignment across global projects. Help ensure consultants and vendors have a smooth, timely payment experience.

Job description

Assistant Manager – Vendor Management

Noida (Onsite) | Full-Time

About the Role

Infopro Learning is looking for an Assistant Manager – Vendor Management to oversee vendor payment coordination and operational governance for our external consultants and vendor partners.

In this role, you will work closely with Project Managers, Finance, Procurement, and Accounts Payable teams to ensure vendor invoices move efficiently through approval and payment cycles. You will play a key role in resolving issues, coordinating stakeholders, and ensuring vendors and consultants have a smooth operational experience.

This role is ideal for someone who enjoys working across teams, solving operational challenges, and ensuring processes run efficiently.

Key Responsibilities

• Monitor vendor invoice and payment cycles to ensure consultants and vendors are paid within expected timelines.
• Coordinate with Project Managers, PMOs, Finance, and Accounts Payable to ensure invoices and POs are approved on time.
• Track invoice status and proactively resolve approval delays or discrepancies.
• Maintain clear tracking of invoice approvals, payment status, and issue resolution.
• Support vendor contract coordination including MSAs, NDAs, and SOW documentation.
• Track vendor costs and assist with reconciliation and financial reporting activities.
• Support vendor onboarding, operational coordination, and documentation management.

Job requirements

What We’re Looking For

• 4–6 years of experience in vendor management, procurement operations, or finance operations.
• Experience coordinating with Finance, Project Management, or Procurement teams.
• Strong understanding of vendor invoice lifecycle and payment coordination.
• Excellent attention to detail and organizational skills.
• Strong communication and stakeholder management abilities.
• Experience with procurement or financial systems such as SAP, Oracle, Coupa, or Ariba is a plus.

Ready to Apply?

If you enjoy coordinating across teams, resolving operational challenges, and ensuring vendors and consultants are supported through smooth payment processes, we’d love to hear from you.

Apply today to join Infopro Learning and help drive operational excellence across our vendor ecosystem.

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Questions

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A quick note before you begin:

We appreciate your interest in this role and value your time. While some of the information we’re asking for may appear on your resume, your responses to these questions help us quickly understand the unique value you bring to this position.

Please treat these questions as your initial interview — a chance to share real examples, insights, and the impact of your work. Thoughtful, detailed answers help us move qualified candidates like you forward faster and ensure we have a clear picture of your fit for the role.

Thank you for taking the time to complete this important step in our hiring process — we look forward to learning more about you.

This is a full-time, on-site role based in our Noida office. Remote or hybrid work is not available. Are you currently located in Noida or willing and able to work from our Noida office full time?

Yes

Where are you currently located?

What motivated you to apply for this position, and how does it fit with your career goals?

In your most recent role, what was your personal responsibility in managing vendor or consultant invoices and payments? Please briefly describe: • how invoices were tracked • which internal stakeholders you coordinated with (for example Project Managers, Finance, Procurement, Accounts Payable) • what actions you personally took when approvals or payments were delayed

Please describe your experience managing the lifecycle of vendor or consultant invoices. What steps were you personally responsible for, from invoice submission through payment?

Tell me about a time when a vendor or consultant payment was delayed because an approval or documentation was missing. What steps did you take to move the invoice forward and resolve the issue?

How do you typically track vendor invoices to ensure they move through the approval and payment cycle on time? Please describe any trackers, tools, or processes you have used.

In your previous roles, which internal stakeholders did you regularly coordinate with to manage vendor payments or invoice approvals? Please describe how you worked with teams such as Project Managers, Finance, Procurement, or Accounts Payable.

What procurement, finance, or vendor management systems have you used (for example SAP, Oracle, Coupa, Ariba, or similar tools)? Please describe your level of hands-on experience with these systems.

What is your current CTC (in INR)?

What is your expected CTC (in INR) for this role?

What is your current notice period?

Is this notice period negotiable?

Yes

Please feel free to share a 2-minute video to introduce yourself and why you are interested in and qualified for this role.